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  • Scanned text documents image can not be converted easily to other text formats. The scanned files are in actual the snapshots of original document and in this form the document is not editable or convertible in text software.  When you will scan any document you will find just an image not a rich media file.

    But now you can convert any text image into a digital text media file with the help of OCR  (Optical character recognition). Adobe providing OCR technology in Acrobat X and higher versions. This option can covert a scanned document or a text image into real text format with just a one click.  After converting you can use that text file just like a original text document, you can copy and edit text in any software like Ms office, Word Pad, Notepad etc.

    You can Download Free Trail Version Adobe Acrobat X Pro from following link.

    How to use OCR Option in Acrobat

    1- Just open a scanned text image in Adobe Acrobat,  You will find image in this way and will not b able to copy or edit text.

    2- Now Click on Tool Menu and then “Text Recognition”  and “In This File” . When you will click on this option you will see a new window where you can set pages limit you want use and click “Ok”  software will run OCR process on the given page range or current page as selected.

    Now you can easily edit and copy text from this file.

    There is an other option you can use for converting text image into Ms Word file.

    1- Click on tool menu and then “Content Editing”

    2- Now click on Export file to and Select Microsoft Word document.

    When you will save file using this option Acrobat will rum OCR process on complete file and convert it into digital text file before saving.

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  • A very exciting new capability of Acrobat X is its very nice integration with Microsoft SharePoint and office 365. In the past when you work with PDF files that stored in document SharePoint library, you would have to manually check out, download, upload and check back in those files.

    Now with Acrobat X you can open PDF file directly by clicking it from your browser, Acrobat will not only open but ask you if you want to check the file before opening with Check Out & Open file options. Now view the file, if you want to change anything in file then choose options from Content panel in Comment panel. In acrobat you are having many options for editing Text and file objects and adding or editing interactive objects. You can also add bookmark or attach a file to your document.

    Acrobat Integration With SharePoint and Office 365

    1- Open Acrobat X and Click on “Open”

    2- Now you will find a new window for file opening, select “new account” from the drop down menu as showing in screen shoot.

    3- Now you have two option, You want to use  Office 365 or SharePoint, Select one of them and use your login information for integration.

    4- After successful integration you will be able to open and edit file directly in acrobat. You can edit PDF file completely just like you are editing a file from your hard drive.

    Acrobat makes your office work very easy  and short, it is really a very professional application with a lot of useful options.  So buy it from adobe and make you job easy.

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  • You can compare two versions of the same document using Adobe Acrobat X Pro. To compare two documents select view menu, click on Compare Documents command, dialog opens where you can chose old document with which you want to compare the new  document.

    Now first choose your old document from your hard drive and then choose old document. You can also compare selective pages from both documents by giving page rang showing in above screen shoot.

    Now please select what type of documents you are going to compare. There are three options

    1- Reports, Spreadsheets, Magazine layouts

    2- Presentation Decks, Drawings or illustrations

    3- Scanned Documents

    Select one option and Click Ok.

    Acrobat will open the new document with compare panel opened on the left hand side. The top portion of panel displays the thumbnails or report. Which summarizes the differences between the files and the blue hyperlinks will navigate you to the original file.
    If you click any hyperlink it will show you the original pages with highlighting the changes area. If you click on highlighted area or text it will pop up to tell you that what is changed. The Color Legend on the top right side indicates that what color used for inserting, deleting, replacing and moving colors.

    The icons below the pages shows that something has changed associated with page, purple arrow indicates pages for change and green arrows indicates changes for move. If there is not any icon below the page it indicates that nothing has been changed in this page.
    The bottom portion of the panel is the dynamic thumbnail of the old page. This allows you to see what the older version look like even you are still in the new document. If there is any blue mark on the page it means that new page is inserted.
    You can also view documents side by side, by selecting the command Show Documents Side by side under the pull down tab. It layout two documents side by side and synchronize the pages as you move through the documents and you can easily compare these.

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